Privacy Policy

Last updated: 1 March 2026

This Privacy Policy explains how Arcadia Vibe Media Ltd ("we", "us", "our"), a company registered in England and Wales (company number 14872305, registered office: 27 Old Gloucester Street, London WC1N 3AX), collects and processes personal data when you visit arcadia-vibe.com ("the Site"). We act as a data controller for the purposes of the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Data we collect

• Information you provide — including your name and email address when you subscribe to our newsletter, submit a comment, or contact us.
• Technical information — IP address, browser type, device identifiers, referring URL, pages visited and time of visit, collected automatically through cookies and server logs.
• Marketing information — preferences you set in our subscriber centre.

2. Lawful basis for processing

We rely on the following lawful bases: (a) consent, for marketing communications and non-essential cookies; (b) legitimate interests, for fraud prevention, analytics and improving editorial content; and (c) legal obligation, where required by UK law.

3. How we use your data

To deliver and improve the Site, send you the publications you have requested, respond to enquiries, prevent abuse, and comply with our legal duties.

4. Sharing

We do not sell your data. We share limited data with vetted processors — including our hosting provider, email delivery service, and analytics provider — under written contracts that meet UK GDPR requirements. Where data is transferred outside the UK, we use the UK International Data Transfer Agreement or Addendum to the EU SCCs.

5. Retention

Newsletter records are retained while your subscription is active and for 24 months after you unsubscribe. Server logs are retained for 90 days. Correspondence is retained for up to 6 years for accounting and legal purposes.

6. Your rights

Under UK GDPR you have the right to access, rectify, erase, restrict or object to the processing of your personal data, and the right to data portability. To exercise these rights, email [email protected]. You may also lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk or on 0303 123 1113.

7. Security

We use TLS encryption in transit, restricted internal access and regular security review. No system is perfectly secure; please notify us promptly of any suspected breach affecting your data.

8. Changes

We may update this Policy from time to time. The "last updated" date above will reflect any change. Material changes will be notified by email to active subscribers.